Digital Document Scanning Services

docQLink performs document scanning of all paper from simple correspondence to complex Medical Records for all professional companies. From business card size to large format architectural or mechanical drawings (36" wide by up to 125' long); black and white, full color or photo quality; paper to CD or CD to paper; photo reproduction and repair; 200 DPI to 1200 DPI suitable for framing of Archival Quality historical photographs and documents.

Medical institutions not only have specific needs, but life-threatening consequences. One patient's telemetry document that is unavailable can have critical results. We understand the meaning and immediacy of 'stat' delivery. We also understand the complicated compliance regulations of HIPAA.

That's why small doctors' offices, group practices and medical facilities in the New Jersey metropolitan area trust Quirk Archives/docQLink for their medical document storage requirements and imaging services. Our file storage and retrieval system ensures patient information remains secure, private and immediately accessible.

The Quirk Archives/docQLink file indexing system is especially designed to meet the needs and compliance requirements of medical facilities to log the retrieval and delivery of each patient record accurately and precisely. With our advanced barcode system, each client chart is given a unique barcode number which allows us trace each file and its retrieval history. A parent child relationship is built between the originating box and the removed file, never allowing them to be misplaced.

Our Digital Document Scanning capabilities include:

Immediately needed, single jacket scans to complete corporate electronic conversion programs.
While you wait scanning of simple files (250 pages or less, minimal indexing).
Back log scanning or client determined schedule.
Presentation or special needs scanning.
One hour guarantee including pick up and deliver.
Free* pick up and drop off services.
24/7 emergency service and night drop box (Hamilton Bank Overnight Safety Vault).
Presentation design, preparation & distribution, nationwide.

For more information on our Digital Document Scanning services, please contact us today to set-up a free consultation and for a quote.

*Based on volume and distance.

Data/Media Storage

Our Data/Media Storage capabilities include:

Back up of CD, tape, hard drive fire/water/humidity storage.
Mirror image generation for permanent storage.
Rotation schedule on YOUR schedule.
Certified destruction service of drives and other data retention hardware.
Safe after hours secure drop box (Hamilton Bank Overnight Safety Vault).
24/7 emergency service – pick up or disaster recovery situations.

For more information on our Data/Media Storage services, please contact us today to set-up a free consultation and for a quote.

Paper Documentation Storage/Retrieval/Destruction

Our Paper Documentation Storage/Retrieval/Destruction capabilities include:

Safe, secure, bar-coded storage.
One hour guaranteed delivery.
Private conference room availability.
Certified destruction.
Queryable rosters from any field.
On-line request service.
Scan to fax, scan to email, fax, copier or client pick up.
Restricted access of records with designated recipients.

For more information on our Paper Documentation Storage/Retrieval/Destruction services, please contact us today to set-up a free consultation and for a quote.

Data Retention Policy Consultation

Every company has to have a data retention policy. The federal government, individual states and all industries have laws, rules and guidelines detailing what data must be archived, how long it is to be available and where physically it needs to be stored, as well as how and when it can ultimately be destroyed.

Creation of a functional data retention policy is imperative to the safe running and longevity of any company, regardless of size. Failure to have, operate and maintain data retention can easily put a company out of business very, very quickly.

docQLink will build a data retention policy for your business that can safeguard the company and company officers from litigation and unnecessary legal expense.

docQLink will also create a complete process to educate all employees, principals, officers and investors with details and rules relevant to each area.

An ongoing system is initiated to periodically meet (typically two to four times per year) with each department, site and/or division to review compliance and corporate legal changes plus generate data retention policy reports.

Health Records Storage & Teleradiology

Clients of docQLink can be fully confident that all HIPAA (Health Insurance Portability and Accountability Act) regulations and rules are complied with and monitored on a daily basis.

Physical records are converted to electronic data and delivered to destination via DICOM (Digital Imaging and Communications in Medicine) encryption through a secure VPN (Virtual Private Network).

All online record requests and communications are processed through secure certificate encryption and stored securely.

Transmitted films are received without data loss even in a compressed file format.

Medical records and/or film loss by a patient or other medical facilities are eliminated by a CD created specifically for the patients' use.

There are several very strong advantages to utilizing this service:

Immediate availability of films ensures faster patient service.
45 minute electronic delivery is guaranteed.
There are no "Start up" costs associated with the conversion to digital.
By completely removing the film library from your grounds and eliminating the number of people involved it greatly assists you in your HIPAA compliance and reduces manpower expenses.
All transmissions are made via DICOM.
A limited on site film library will create additional user floor space.
24-hour emergency service, always available.

For more information on our Teleradiology services, please contact us today to set-up a free consultation and for a quote.